CUSTOMER-HOSTED BETA
Privacy Notice
Effective 14 October 2026
WarCom is published by James Lynch in the United Kingdom. Privacy contact: jamesalynch@live.ca.
1. How the beta handles information
WarCom runs on your computer and connects Discord bots that you create to the voice channels you configure. WarCom does not operate a central account or voice-relay server in this beta.
The app stores your Discord server and channel IDs, display labels, bot tokens, and radio setup on your computer. It also stores callout plans and generated callout audio locally. Bot tokens are saved in local files with restrictive file permissions, but the beta does not encrypt them. Keep your computer account secure and never send a token to support.
While the service is running, it temporarily processes voice audio in memory to relay it between the channels you selected. The beta does not intentionally record or save members’ live voice conversations, and WarCom does not receive a copy of that audio on a WarCom server. Discord receives the voice traffic and bot activity needed to provide Discord voice services.
The app keeps a short operational event list in memory while running. It does not include analytics or telemetry that sends your setup or voice audio to WarCom. If you contact support, WarCom receives the information you choose to include in your message.
2. Speech model downloads
Callout speech is generated locally on your computer. The first setup downloads model files from Hugging Face. The download request may reveal ordinary connection details, such as your IP address, to that provider. WarCom does not send your live voice audio to Hugging Face for this feature.
3. Why information is used
Local configuration and audio files are used to operate the features you choose and remain on your computer. If you email support, your contact details and message are used to respond and handle your request. Depending on the request, that use is necessary to take steps you ask for before a contract, to perform a contract, for our legitimate interest in responding to product enquiries, or to meet a legal obligation.
When a WarCom subscription is offered through Discord, Discord and its payment providers process payment details, billing address, tax information, receipts, and payment events under their own privacy terms. WarCom does not receive or store card or bank details. To deliver and support an enabled subscription, WarCom may receive and use Discord account or server identifiers, the purchased plan/SKU, entitlement status and validity dates, and related transaction or support references. These details are used to verify access, provide the plan purchased, prevent misuse, handle support, and meet legal/accounting obligations. Subscription and support records are kept only for as long as needed for those purposes or as required by law. The current downloadable beta does not yet implement Premium Apps entitlement checks.
4. Who receives information
Discord receives bot/API activity and voice traffic required by your setup. Hugging Face provides model downloads. Your email provider processes messages you send to support. The policy pages are served by a third-party hosting platform, which may process ordinary connection data such as IP address and browser request details to deliver and protect the pages. These providers handle information under their own privacy notices and service terms. WarCom does not sell personal information.
5. Retention and deletion
Your configuration, callout plans, generated audio, and downloaded model files remain on your computer until you delete them or remove the application and its data. The running service’s operational event list is held in memory and ends when the service stops. Support correspondence is kept only as long as needed to respond and manage the request, unless a longer period is required by law or needed to establish or defend a legal claim.
You can disconnect bots, remove local setup and callout data, and revoke bot tokens through Discord. Deleting local data does not delete records held by Discord or Hugging Face under their own policies.
6. Security
The beta relies on the security of your computer and Discord account. Local file permissions restrict access to configuration files, but do not encrypt bot tokens. Use least-privilege bot permissions and rotate any token you believe has been exposed.
7. Your privacy rights
UK data-protection law may give you rights to access, correct, delete, restrict, or object to certain uses of your personal information. To make a request, contact jamesalynch@live.ca. You may also complain to the UK Information Commissioner’s Office.
The customer who configures WarCom is responsible for obtaining any permissions or consent required from people whose voice is routed, and for responding to requests about the customer’s own Discord community data.
8. Children and international use
WarCom is intended for people who are permitted to use Discord and the service under applicable platform rules. Discord and Hugging Face may process information under their own terms and privacy notices, including in locations outside the UK.
9. Changes and contact
We will update this notice if WarCom’s data practices change. The current version will show its effective date and be available at its published URL. Contact James Lynch at jamesalynch@live.ca.